ສມກຈ - ສະມາຄົມການເງິນຈຸລະພາກ

LMFA - Lao Microfinance Association

Job Announcement for a Finance & Administrative Officer – Lao National

Starting Date: 1 January 2020 until 31 December 2020 (Extension is possible)

Working Place: Microfinance Association (MFA) Vientiane Capital

Duties and Responsibilities

Finance & Accounting tasks:

  •  Check vouchers and receipts submitted by the cashier
  •  Allocates expenses to cost categories and corrects these where necessary
  •  Enter all expenses daily basic to QuickBooks accounting software
  •  Prepares monthly end-of-period accounts and bank reconciliation vouchers
  •  Enter payment bills to the Donor’s format report, e.g ADA
  •  Submits the end-of-month accounts, cash books and account balance vouchers to the Director
  •  Assists to prepare budget for trainings/workshops or other MFA activities and arranges payments
  • accordingly
  •  Assists to prepare financial planning, monthly and annual budgets and monitors deviations
  •  Reports all problems with financial administration and compliance without delay

Administrative tasks:

  •  Is responsible for filing in accordance with MFA rules
  •  Manages incoming and outgoing correspondence (post, fax, email) and prioritises and organises it
  •  Makes photocopies and scans documents as needed
  •  Assists management/board with all aspects of operations on a day-to-day basis
  •  Send letters/documents to stakeholders/Partners
  •  Maintain logbook and calculate/prepare for reimbursement payment to staff
  •  Assist to preparing and organizing the training, Event and seminar
  •  Assists with recruiting (ensures publication in appropriate print and/or online media)
  • Assists with short listing incoming applications based on requirements or hiring criteria, gets references
  • Helps to organise the selection process (e.g. interviews)
  • Assists with notification of unsuccessful applicants, documents the selection process, archives the
  • documentation
  • Responding on preparing the contract of staff
  • Deals with annual and other leave requests for staff
  • Helps to obtain quotations/buying for goods/equipment’s/Office and kitchen materials upon approval
  • Maintains the inventory list for the office
  • Assists with preparing the contract for consultant and consulting firms
  • Performs other duties and tasks at the request of management

Other professional tasks:

  • Assist to pre-audit of respective members accounting, finance and administration
  • Assist to monitors expenses in accordance with the budget from donors
  • Assist to MFA trainer team to coaching the training
  • Assist to support on monitoring accounting system with SCU-Village Funds which MFA supported

Required qualifications, competences and experience

  • BA in Business Administration or similar area
  • at least 3 years’ professional experience in a comparable position
  • in-depth knowledge of accounting software QuickBooks
  • Good spoken and written English and Lao language skills
  • Good computer skills (familiar with windows, excel, power point, internet)
  • Be capable of working independently
  • Friendly and able to work in a team
  • Flexible, initiative and willing to learn
  • Be able to work and travel to provinces

Interested applicants should submit a full application to: Microfinance Association (MFA)

Unit 13, Hongkaikeo Village, Chanthabouly District, P.O.Box: 4030, Vientiane Capital, Lao P D R

Email: mfa@laomfa.org , Web: www.laomfa.org Office Tel: +856 21 226018/+856 30 9481265

Only shortlisted will be notified. Application closing date is 20 December 2019.

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